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Health and Safety Information

Health and Safety Information

As an Apprentice employer, it is extremely important that an induction to the workplace is carried out for all new Apprentices. It is crucial that your Apprentices are made familiar with their environment, colleagues, duties, regulations and health and safety requirements.


Inductions are best offered before an Apprentice starts any new practical activities.


During the induction process, a member of staff from Aspire to Learn will be present to ensure that all requirements of the health and safety induction are carried out. Should the requirements not be met, the Apprentice will be unable to begin their programme.


The following checklist suggests routine items which should be covered efficiently as Apprentices are shown around the premises for the first time or when they move in to a new area within the company. Please note that the checklist can be either lengthened or shortened to meet your individual needs as an employer. You should adapt it in accordance with changes made within the workplace and as policies and procedures are updated or replaced.


• Supervisor and mentor roles

• Company policies and procedures

• Smoking policy

• Key safety personnel

• Location of First Aid boxes and personnel

• Safe working systems

• Toilet and personal hygiene facilities

• Eating facilities

• Hazardous operations

• Control of Substances Hazardous to Health (COSHH) assessments

• Prohibited equipment and areas

• The safe use of equipment

• Housekeeping agendas and policies

• Disciplinary rules and regulations

• Accident Report procedures

• Fire and evacuation procedure

The basis of workplace health and safety legislation is the Management of Health and Safety Regulations 1999, of which the Health and Safety at Work Act 1974 is a part. As such, employers have a legal obligation to comply with any health and safety legislation relating to their premises and to activities the Apprentices are involved in.


Employers should pay particular attention to:


• Ensuring the company’s Health and Safety Policy is brought to the attention of the Apprentice

• Offering information, advice, training and instruction on Health and Safety and safe working practices to Apprentices. This should, where necessary, be confirmed in writing.

• Keep a complete record of all safety training given to Apprentices.

• Ensuring Apprentices do not work on plant machinery or in locations from which they are prohibited by law and that such prohibitions are recorded and monitored.

• Investigate all incidents and accidents involving an Apprentice and take appropriate remedial action

• Provide PPE free of any levy.


If an Apprentice is prohibited from working on or with particular machinery, or should not take part in any processes within specific work areas, it should be specified both verbally and in written form to ensure complete understanding of the restrictions.


In some circumstances, Apprentices may be at a higher risk than adults and will, therefore, require closer supervision. It is the employer’s responsibility to decide how best to protect their Apprentices by devising and operating working practices relevant to the workplace.


There is also a responsibility to make sure that the Apprentice is safe if they remain within the workplace during meal breaks and rest periods. It should be noted that, during monitoring visits, the Assessor with make further checks on Health and Safety to record any changes and log details of any additional training which has been carried out.


The actions necessary to protect Apprentices will depend on the nature of the business, the layout of the workplace and potential hazards. As an employer, you have obligations under various legislations, of which there are many. Below is a list, which is not exhaustive by any means, which may be relevant to your organisation. If you require any further information on a particular piece of legislation, please do not hesitate to contact Aspire to Learn and we are happy to be of service.


The regulations are as follows:


• The Health and Safety at Work Act 1974

• Noise at Work Act

• Management of Health and Safety at Work Regulations 1999

• Provision and Use of Work Equipment (PUWER) Regulations 1998

• Manual Handling Operations Regulations 1992

• Personal Protective Equipment (PPE) Regulation 1992

• Display Screen Equipment Regulations (DSE) 1992

• Disability Discrimination Act 1995

• Sex Discrimination Act 1995

• Equal Opportunities Act 1976

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